Every platform claims to be affordable. Here's what the math actually looks like for a crew of ten.
No feature tiers. No per-feature paywalls. Pricing is based on active internal users, not locked features. Vendors, customers, and stored documents do not count as users. You pay only for the people who log in, whether they are a W-2 employee or a 1099 subcontractor.
Regular $99/mo
Regular $199/mo
Regular $349/mo
Regular $549/mo
Every plan includes all tools, full QuickBooks Online integration, recurring invoices, Stripe payments, the CFO Dashboard, and US-based support. Extra users are billed at the full rate and are not discounted under the USA 250 Early Adopter Rate.
Access as a Core Feature: CFO-level tools and financial visibility should not be reserved for businesses large enough to afford a CFO.
Join before the deadline and lock in 25% off your base plan. Your USA 250 rate is locked for your subscription as long as your account stays active and in good standing. The discount applies to the base plan only, not extra users or add-on services.
Most competitors show a low "annual" price, then charge 20-40% more if you pay monthly, or lock you into a 12-month contract to get it. We bill monthly with no contract. The price you see is the price you pay, whether you've been with us for one month or five years.
Slide the numbers to match your business. See what you might be losing.
Drag the sliders to see your cost
You're potentially losing
per year from untracked overruns
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*Jobber: Prices shown are Jobber's standard month-to-month rate after its 3-month introductory promo. Annual prepay is lower.
*Housecall Pro: Headline pricing requires annual prepay. Month-to-month billing (shown above) adds $20–$40/mo to each plan.
*Contractor Foreman: Annual prepay only at the headline rate ("$588 annually at renewal" for Basic). No advertised true month-to-month billing. QBO integration also requires the Plus plan ($166/mo, 8 users) or higher.
*ServiceTitan: 12-month minimum contract required from day one, plus a $5K–$50K implementation fee.
*FieldPulse: Pricing is quote-based and seat-priced (~$65–$115/user per recent buyer reports). Figures shown are conservative estimates. Actual pricing requires a sales call.
*Knowify: Advanced plan ($329/mo monthly billing) includes 10 users. Its QuickBooks sync also requires a QBO Plus or Advanced subscription.
BD Project Tools: Billed monthly, no contract, no annual prepay required. Prices shown include the USA 250 Early Adopter Rate (25% off the base plan); extra users are billed at the full rate.
A fair, feature-by-feature comparison across the platforms contractors shop most.
| Feature | BD Project Tools | Jobber | Housecall Pro | ServiceTitan | Contractor Foreman | JobTread | FieldPulse | Knowify |
|---|---|---|---|---|---|---|---|---|
| Pricing | ||||||||
| 10-person crew | $261.75/mo | $349/mo | ~$399/mo | ~$2,450–$5,000/mo | $221/mo | $379/mo | ~$650+/mo | $329/mo |
| Users included at that price | 10 (Crew) | 10 (Grow) | 8 (MAX) | Per-tech | 15 (Pro) | 1 | Per-seat (quote) | 10 (Advanced) |
| No annual pricing tricks | ✓ | ✗ | ✗ | ✗ | ✗ | Partial | ✗ | ✗ |
| Job Costing Depth | ||||||||
| Material Cost Pools: allocate one bulk-supply purchase across many jobs | ✓ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ |
| Business Segments: side-by-side P&L by division, location, or service line | ✓ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ |
| Subcontractor as 3rd cost track | ✓ | Lumped in Other Costs | Lumped in Other Costs | Lumped in Other Costs | Lumped in Other Costs | Lumped in Other Costs | Lumped in Other Costs | Lumped in Other Costs |
| QuickBooks Integration | ||||||||
| Expense / receipt sync to QBO | ✓ AI receipt pipeline | ✗ | Via Expense Card | Manual export | Manual entry | Receipt inbox (manual) | Mobile photo (manual) | Manual entry |
| Invoice sync to QBO | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Customer sync to QBO | ✓ | ✓ | Duplicates common | ✓ | Partial | ✓ | ✓ | ✓ |
| Item/product sync with review | ✓ | ✗ | ✗ | Partial | ✗ | Partial | ✗ | ✓ |
| Field Tools | ||||||||
| GPS time tracking | ✓ | ✓ | ✓ | ✓ | ✓ | ✗ | ✓ | ✓ |
| Snap a receipt photo on the phone | ✓ | ✓ | Via Expense Card | ✓ | ✓ | ✓ | ✓ | ✓ |
| AI transcribes the receipt breakdown for office review | ✓ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ |
| Forward an email receipt → transcribed and queued for QBO | ✓ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ |
| Add a voice memo to the receipt for context | ✓ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ |
| Voice-to-estimate | ✓ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ |
| AI photo classification | ✓ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ |
| Drag-and-drop scheduling | ✓ | ✓ | ✓ | ✓ | Limited mobile | ✓ | ✓ | ✓ |
| Communication & AI | ||||||||
| Per-job chat channel: auto-posts photos, receipts, estimates, schedule changes | ✓ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ |
| Real-time per-reader translation in the job chat (Spanish, others) | ✓ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ |
| AI summaries of job chat threads | ✓ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ |
| Record any meeting → transcribe + AI summary + task extraction | ✓ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ |
| Financial Tools | ||||||||
| CFO dashboard | ✓ | ✗ | ✗ | ✓ | ✗ | Budget tracking | ✗ | Job cost reports |
| Marketing ROI dashboard | ✓ | ✗ | ✗ | ✓ | ✗ | ✗ | ✗ | ✗ |
| Recurring invoices + auto-charge | ✓ | ✓ | ✓ | ✓ | Partial | ✓ | ✓ | ✓ |
| No app install (PWA) | ✓ | App required | App required | App required | App required | ✓ | App required | App required |
See a side-by-side breakdown of features, pricing, and what actually syncs to QuickBooks.
| Platform | 10-Person Crew | QBO Expense Sync | CFO Dashboard |
|---|---|---|---|
| Best Decision Project Tools | $261.75/mo | ✓ Full | ✓ |
| Jobber | $349/mo | ✗ | ✗ |
| Housecall Pro | $399/mo | ✗ | ✗ |
| ServiceTitan | ~$2,450/mo | Limited | ✓ |
Get professional bookkeeping or fractional CFO services. Best Decision Project Tools software is included with every package.
Starting at
Starting at
When you need help, you talk to someone who knows the product and understands your business.
No contracts, no lock-in, no games.
Month-to-month. Cancel anytime with one click. No cancellation fees, no runaround.
If you cancel, your data stays accessible for 24 months. Export it anytime. It's your data.
Join during the launch window and lock in 25% off your base plan. Your USA 250 rate is locked for your subscription as long as your account stays active and in good standing.
Your data is yours. Export everything (time records, receipts, invoices, estimates) whenever you want.
"I was paying Jobber about $380 a month for my 7-man crew. Switched to BD Project Tools, got more features, full QuickBooks sync, and I'm paying a fraction of that. I don't know why anyone wouldn't make that switch."
"I used to have a box of receipts in my truck. Now I take a photo, say what it's for, and it shows up on the right job with the right category. My bookkeeper thinks I finally got organized. It's just the app."
"My guys aren't tech people. They're electricians. But they picked up the clock-in and receipt photo thing on day one: no app to download, just open the browser. Zero training headaches."
Every tool your crew needs. Full platform on every plan, priced by team size. Full QuickBooks integration. Lock in 25% off your base plan with the USA 250 Early Adopter Rate.