Load your supplier price lists and your labor rates once. Each estimate prices from the costs in effect on the date you pick, and nothing changes until you accept it. Price books, rate cards, and trade packs are part of Job Specs. Set them up in the office on a computer or tablet, under Setup > Job Specs > Price Books, Rates and Trade Packs.
See how Job Specs measures the job →
Every price carries a date, so the estimate you build today uses today's numbers and older specs and estimates keep the prices they used.
Create a price book for each supplier and start a dated edition. Upload the supplier's file (PDF, Excel .xlsx, CSV, or a photo) and AI reads it into rows for you to check, or type the entries in yourself. Nothing is published until you review it. Supplier prices are your internal cost; you set the selling price.
When the supplier sends new pricing, publish a new edition and review what changed against the last one, accepting or ignoring each change. Reviewing a new edition never rewrites an estimate you already built. Search and compare supplier costs by SKU or description, and turn any entry into a catalog product at your own selling price.
Keep labor and other rates on rate cards, each with a unit (hour by default), an amount, and the date it takes effect. Mark each rate as a selling price or an internal cost. Changing a rate saves a new dated revision, so specs already captured keep the rate they used. A Calculated question can pull a rate in, and completing the spec locks the exact amount.
Don't want to start from a blank page? Pick a pack. Each installs a starter spec sheet, an estimate template, products, and rates for you to review and edit. Starter prices are examples: you preview the mappings and confirm your own costs and selling prices before anything installs. Products already in your catalog keep their prices, and archiving a pack later keeps your completed specs and past estimates.
Treat a pack as a starting point you review, not a finished bid. Each pack's estimate template includes an optional 10% overhead and profit example line; archive that line before you apply the template to an estimate, because percentage lines can't be applied to estimates yet.
These sit on a Job Specs spec sheet next to the measurements, so what the crew picks on site ties straight to your price books and rates.
A question type that lets the crew search your published price books by SKU or what they need, then pick the product. The price is locked in when the spec is completed. Can't find it? The crew describes it and the office resolves it later.
A dropdown whose choices carry paired technical values, so picking an option fills in the numbers that go with it. The crew confirms the value, the units, and the source before it counts.
For steel and other stock: one row per piece with stock, cut length, piece count, confirmed weight per foot, and extra scrap %, up to 100 rows. The spec totals the length, net weight, and purchase weight and prices it at your internal cost rate per pound.
A panel on the Estimate Builder for admins and anyone allowed to edit estimates. Every change is previewed first and written only when you accept it.
Accept it and the line's cost updates while a selling price you typed stays put, so the Margin box shows the hit before the customer ever sees the bid. Once an estimate has gone out for approval or been accepted, these tools leave its lines alone.
No separate switch to find: pricing is part of Job Specs, which is on by default on every plan. Trade packs install only when you choose one.
Dated supplier editions you review before publishing, and dated labor and other rates kept as selling prices or internal costs. Old specs and estimates keep the prices they used.
A starter spec sheet, estimate template, products, and rates for your trade to review and edit. You confirm every cost and selling price before it installs.
Preview measured quantities, compare each line to today's source price, and accept only the changes you pick.
Any trade where supplier prices and labor rates move between bids.
Flooring, plumbing, electrical, roofing: when a supplier sends new pricing, review the new edition against the last one and accept the changes you want.
Keep install and service rates on dated rate cards. A new rate takes effect on the date you set, and specs already captured keep the rate they used.
Repeating material rows total the stock length, net weight, and purchase weight and price it at your internal cost rate per pound.
What owners and estimators ask before they load their first supplier price list.
Price books, rate cards, and trade packs come with Job Specs, included with every Best Decision Project Tools subscription. No add-on, no premium tier. Load one supplier's price list and price your next estimate from it.
Read the step-by-step estimating guide →
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